HOSIQ Cloud v27.43.0

Patients—Cloud patient master

Open Encounters—Active OPD/IPD

Admissions—Currently admitted

Permissions—Granted to this session

My Pending Work—Role-aware urgent tasks

Session & Access

Tenant, facility, role and module scope are enforced server-side.

RBAC ACTIVE

Subscribed Modules

Patient Registration & Search

Persistent UHID patient master.

HOSIQ Core

Active Visits & Encounters

Current open visits and encounters are shown here as part of the patient master. This is the same live hospital workflow state used by Reception.

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Patient	UHID / Mobile	Active Visit	Open Encounter	Queue / Token	Open For
Loading active visits and encounters…

Open visits and encounters are read from the live hospital workflow.

New Patient Registration

Create a single persistent UHID after duplicate verification.

NEW REGISTRATION

FIRST NAME *

MIDDLE NAME (Optional)

SURNAME *

MOBILE *

SEX

DOB

ID PROOF TYPE *

ID PROOF NUMBER *

BLOOD GROUP

ALLERGIES

Patient Self-Registration

Share the secure registration link so patients can complete demographics + ID proof before reaching Reception.

REDUCE FRONT-DESK QUEUE

Patient self-registration link uses this hospital workspace.

Pending Self Registrations

Reception verifies identity and duplicate status before a UHID is created.

Submitted	Patient	Mobile	ID Proof	Status
Loading…

Pending registrations appear here.

Patient Search

Type at least 3 characters of Name, UHID or Mobile. Results appear automatically.

Live Search

Enter 3 or more characters to search.

Patient	UHID	Mobile	Age / Sex
Start typing to find a patient.

Active Visits & Encounters

Reception opens with patients already in the hospital workflow. Select a row to restore the visit, encounter, queue and basket without creating duplicates.

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Patient	UHID / Mobile	Active Visit	Open Encounter	Queue / Token	Open For
Loading active visits and encounters…

Open a patient to restore the existing Reception visit and basket.

→

Patient Front Desk

One patient · one visit · multiple service destinations.

Reception v2

1. Start Visit

Select or register a patient first. The visit becomes the common context for OPD, Lab, Radiology, Physio and Billing.

VISIT TYPE

PAYER

MEDICO-LEGAL CASE (MLC) *

REFERRAL SOURCE *

MARKETING ACQUISITION SOURCE *

MARKETING SOURCE DETAIL

CAMPAIGN NAME

REASON / PRESENTING NEED

Select a patient to start.

2. Add Service

All remains selected by default. The service list stays collapsed and opens only after typing at least 3 characters.

Loading service catalog…

Search or choose a service.

Admission Workflow

Administrative admission status for the current visit.

Not started

3. Visit Basket & Financial Disposition

Choose the financial disposition beside each service, then submit each service once. Credit, Insurance, Package and Complimentary / Waiver services move to Pending Financial Authorizations; approval there routes the service directly to its queue.

Destination	Service	Financial Disposition	Provider	Priority	Amount	Action
No services added.

COMMENT / REASON / NOTE

Select payment handling separately beside each service. Paid Now services open Billing and are released only after payment confirmation.

Ready.

Pending Financial Authorizations

Billing / Admin / Consultant can approve all pending financial cases, including older services and new basket items.

Visit	Patient	Service	Disposition	Action
No pending authorizations.

Ready.

Visit Routing

The active patient remains visible while service and financial routing is reviewed.

No active visit.

Department	Service	Service	Financial	Charge	Actions
No active visit.

Queue Tokens

Tokens and patient identity remain visible at Reception. Active tokens block visit completion.

Patient	Token	Destination	Status	Provider	Actions
No active visit.

Visit & Payment HistoryClosed visits and payments · read-only · collapsed by default at the bottom of Reception

Visit & Payment History

Opening this history does not reopen a visit or create a new session.

Charges₹0.00

Received₹0.00

Refunded₹0.00

Net Collected₹0.00

Date	Visit	Type	Reference	Payment Details	Charge	Received / Refunded	Status	Action
Select a patient to load visit and payment history.

Closed-visit records are retained after Reception exit.

Referral Verification

Administrative verification only. Opening or verifying a record here never creates an OPD encounter, queue token, service, or invoice.

Admin / Reception

PENDING VERIFICATION0Open visits awaiting verification

ADMINISTRATIVE-ONLY0Eligible for guarded empty-state cleanup

Routing rule

Referral verification stays outside OPD. A consultation can start only after a released OPD service or token exists.

Pending Referral Sources

Review the Reception entry, verify it as captured, or correct it before verification.

Patient	Visit	Reception Entry	Operational Evidence	Classification	Action
Loading pending referral records…

Only open visits awaiting referral verification are shown.

OPD Pre-Consultation

Paid consultation → vitals & brief clinical summary → Ready for Consultant.

Nurse / RMO

Patient Selector

Universal registered-patient search or select a currently active OPD/IPD patient.

1. Universal Registered Patient Search

Use for any existing UHID, even if the patient has no current OPD/IPD episode.

NAME / UHID / MOBILE

Search all registered patients.

2. Active OPD / IPD Patients

Select a currently active patient and carry the live visit/admission context.

ACTIVE OPD

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ACTIVE IPD

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Choose a patient to activate.

Nursing Critical Window Tasks

IPD service coordination, shared patient-care instructions and other work assigned to Nursing.

Loading Nursing tasks…

Waiting Patients

Only financially cleared OPD consultation patients appear here.

Patient	UHID	Consultant	Status
Loading…

Select a patient

Vitals and summary will be handed to the consultant.

Waiting

CHIEF COMPLAINT

BRIEF CLINICAL SUMMARY / HISTORY

RELEVANT HISTORY

CURRENT MEDICATIONS

ALLERGIES

Vitals

BP SYSTOLIC

BP DIASTOLIC

PULSE / MIN

SPO₂ %

TEMP °C

RESP RATE / MIN

WEIGHT KG

HEIGHT CM

PAIN SCORE 0–10

RBS mg/dL (optional)

ASSISTANT / NURSE NOTE

Select a patient from the queue.

Consultant OPD Workstation

Token → patient → clinical sheet → advised services → prescription/advice → follow-up.

HOSIQ OPD

Patient Selector

Universal registered-patient search or select a currently active OPD/IPD patient.

1. Universal Registered Patient Search

Use for any existing UHID, even if the patient has no current OPD/IPD episode.

NAME / UHID / MOBILE

Search all registered patients.

2. Active OPD / IPD Patients

Select a currently active patient and carry the live visit/admission context.

ACTIVE OPD

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ACTIVE IPD

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Choose a patient to activate.

Today's OPD Queue

Detailed consultant worklist · filter patients by consultant, then open the routed token.

Token	Patient	UHID	Age / Sex	Mobile	Consultant	Pre-consult	Vitals	Queue	Waiting
Loading OPD queue…

Select a patient token

UHID · Age/Sex · Mobile · Allergies

No tokenFinancial status

Start OPD Encounter

Select a patient with an active visit, then start the clinical encounter. Clinical tabs remain locked until this step is completed.

NOT STARTED

Patient Clinical Sheet

Type normally in the sheet or use AI Audio Transcription to insert a reviewed transcript.

AI Audio

CHIEF COMPLAINT

HISTORY OF PRESENT ILLNESS

PAST HISTORY

MEDICATION HISTORY

ALLERGY HISTORY

Vitals

BP

PULSE / MIN

SPO₂ %

TEMP °F

WEIGHT KG

HEIGHT CM

CLINICAL EXAMINATION

DIAGNOSES / DIFFERENTIALS · ICD MASTER

Type the exact diagnosis below, then use this button when no suitable ICD suggestion exists.

Add multiple diagnoses. The first is Primary; others may be Secondary or Differential.

No diagnosis selected.

ASSESSMENT & PLAN

Select a patient token.

Services Advised

Search is always global across Lab, Radiology and Procedures. Tabs set the context for return review and adding a missing service to its master.

Clinical Orders

SEARCH SERVICE

The service list is collapsed. Type at least 3 characters to search.

Selected services will enter the Visit Basket first.

Advised in this consultation

Department	Service	Priority	Financial / Routing
None advised.

Structured Prescription, Advice & Follow-up

Record each medicine in a clinically readable, printable format.

PATIENT INSTRUCTION LANGUAGE

Drug name, dose and frequency are required. Generic name, strength, route, duration, food relation and special instructions remain visible on the prescription.

DRUG / BRAND NAME *

GENERIC NAME

FORMULATION

STRENGTH

DOSE *

FREQUENCY *

ROUTE

DURATION

FOOD RELATION

STANDARD INSTRUCTION

SPECIAL INSTRUCTIONS · EDITABLE

Enter the drug details above, then save to the hospital Medicine Master.

For a new drug, complete the fields above and save it to the hospital Medicine Master. The current dose, frequency, duration, food relation and language-specific instruction become editable defaults for future prescriptions.

Medicine	Dose / Route	Frequency / Duration	Instructions	Actions
No medicines added.

PATIENT ADVICE

FOLLOW-UP DATE

FOLLOW-UP / RTC NOTE

Ready.

Orders & Department Worklists

Every cleared service queue is linked to the responsible department's worklist.

Order Engine

Create Order

DEPARTMENT

ITEM

PRIORITY

CHARGE ₹

Active OPD encounter required.

Active Patient Orders

Department	Item	Status	Charge

Active Department Service Worklists

Procedure Room, Physiotherapy, Pharmacy, Lab, Radiology and Diagnostics are shown according to your role.

Not loaded

Token	Patient	Department	Service	Worklist	Priority	Waiting	Queue	Action
Loading departmental worklists…

Queue tokens and worklist orders remain linked through the service request.

Procedure Room

Financially cleared procedures arrive here automatically from the Reception visit basket.

Not loaded

Waiting0Ready to call

Called0Patient called

In Procedure0Service in progress

Active Procedure Patients

Use the buttons in sequence. “Procedure Completed” closes the operational service only; it does not bill the patient again.

AUDITED & TIMESTAMPED

Token	Patient	Procedure	Priority	Received	Called	Started	Status	Action
Loading Procedure Room patients…

Clubbed / Pay at Exit and paid services may proceed after Reception submission; their charge remains linked to exit clearance.

Physiotherapy

Live patient queue synchronized with Reception. Record only treatments actually provided; charges move to the same visit basket for Reception final clearance.

Not loaded

Waiting0Ready to call

Called0Patient called

In Session0Treatment in progress

Active Physiotherapy Queue

Call, start and complete patients here; Reception sees the same queue state immediately.

RECEPTION SYNCED

Token	Patient	Referral / Service	Priority	Waiting	Queue	Action
Loading Physiotherapy patients…

Financially cleared referrals appear automatically from Reception.

Record Treatments Provided

No invoice or receipt is created here. Reception collects these charges during final clearance.

Select patient

Open a patient from the Physiotherapy queue.

SEARCH PHYSIOTHERAPY SERVICE

Treatment catalog will load after a patient is selected.

Selected Treatments

₹0

Treatment	Qty	Amount
No treatment selected.

SESSION NOTE

Start the patient’s Physiotherapy service, select completed treatments, then add them once.

Billing & Payment

Paid Now services must complete transaction before queue release.

Revenue

Create Invoice

DESCRIPTION

AMOUNT ₹

DISCOUNT TYPE

DISCOUNT VALUE

DISCOUNT REASON *

Discount is calculated before payments.

Select patient.

Complete Transaction

AMOUNT ₹

MODE

REFERENCE

I confirm that the payment / authorized settlement has actually been received. Only then may HOSIQ create a receipt and release the service.

An invoice may be issued before payment. A receipt is generated only after explicit payment confirmation.

Refunds & Credit Notes

Refund money against original payment receipt(s). Link service/billing corrections to the original charge through a Credit Note.

Immutable Ledger

FINANCIAL SCOPE

REFUND TYPE

REFUND AMOUNT ₹

REASON *

Charges₹0

Credits₹0

Net Bill₹0

Received₹0

Refunded₹0

Net Retained₹0

1. Allocate Refund Against Original Receipt(s)

A pending refund reserves the selected receipt amount and prevents over-refunding.

	Receipt	Received	Refunded / Reserved	Available	Allocate
Load patient ledger.

2. Link Charge(s) for Credit Note

Required for Service Cancellation / Billing Correction. Not required for pure overpayment refunds.

	Charge	Invoice	Original	Credit
Load patient ledger.

Select a patient and load the financial ledger.

Patient Financial Ledger

Charges, receipts, credit notes and refunds remain as separate immutable transactions.

Date	Type	Reference	Description / Reason	Debit	Credit	Status	Action
No ledger loaded.

IPD Command Centre

Bed census, patient coordination, departmental tasks, medication plan, OT movement and discharge readiness.

PATIENT FLOW

Live Inpatient Operations

Find the patient by bed, consultant or pending work. Selection opens one persistent coordination workspace.

Occupied beds0

Available beds0

Overdue tasks0

OT pathway0

Discharge pathway0

SEARCH

BED CATEGORY

CONSULTANT

ATTENTION

Loading departmental coordination signals…

Loading bed map…

Patient / Admission	Bed	Consultant	Attention	Next Work	Action
Loading current admissions…

Select an occupied bed or admitted patient.

The patient’s instructions, tasks, medication plan, OT pathway and discharge readiness will appear here.

Loading live IPD coordination data…

Admission Administration & Detailed Workflows

Patient search, care-plan documentation, new admission and full discharge documentation remain available below.

Operational forms

Patient Selector

Universal registered-patient search or select a currently active OPD/IPD patient.

1. Universal Registered Patient Search

Use for any existing UHID, even if the patient has no current OPD/IPD episode.

NAME / UHID / MOBILE

Search all registered patients.

2. Active OPD / IPD Patients

Select a currently active patient and carry the live visit/admission context.

ACTIVE OPD

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ACTIVE IPD

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Choose a patient to activate.

Admission Care Plans

Every admission is routed to the admitting Consultant / Duty Doctor. Target completion: within 1 hour of admission.

0 pending0 overdue

Patient / Admission	Assigned To	Admitted	1-hour SLA	Status	Action
Loading admission care plans…

Pending and overdue care plans are prioritised.

Admit Active Patient

BED

REASON

Select patient.

Current Admissions

Admission documents remain available here even after the Reception visit is closed.

Admission	Patient	Billing Model	Bed	Status	Documents	Care Plan	Discharge

Discharge Workflow

Select an admission.

Not Started

Open an admitted patient.

1. Clinical Discharge Summary

Consultant/RMO prepares the summary; approval provides clinical clearance.

Pending

CHIEF COMPLAINTS

REASON FOR ADMISSION

DIAGNOSIS WITH ICD CODING *

Search the ICD catalogue for automatic coding, or add a manual diagnosis when no suitable code is available.

No diagnosis added.

FINAL DIAGNOSIS SUMMARY *

SIGNIFICANT FINDINGS

INVESTIGATIONS ADVISED DURING STAY

Admission-linked Laboratory, Radiology and Diagnostics requests are imported with available results. All rows remain editable.

Investigation	Department	Advised Date	Status	Details / Result	Action

PROCEDURES / SURGERIES

OPERATION / SURGERY DETAILS

Completed OT case and operative-note details are auto-filled when available. Every field remains editable.

Procedure Done	Surgeon	Anaesthetist	Date	Type of Anaesthesia	Brief Notes	Action

Add one row for each operation or surgery. Empty rows are not saved.

HOSPITAL COURSE

CONDITION AT DISCHARGE *

MEDICATION ADVICE ON DISCHARGE · PRESCRIPTION FORMAT

Search the Medicine Master to auto-fill prescribing defaults, then review and edit for this patient.

MEDICINE / BRAND *

GENERIC

FORMULATION

STRENGTH

DOSE

ROUTE

FREQUENCY

DURATION

FOOD RELATION

INSTRUCTIONS

Medicine	Dose / Route	Frequency / Duration	Instructions	Action

ADDITIONAL MEDICATION NOTE

DISCHARGE ADVICE *

DIET ADVICE

ACTIVITY ADVICE

WOUND / DRESSING ADVICE

WARNING SIGNS / WHEN TO RETURN

FOLLOW-UP DATE

FOLLOW-UP ADVICE

Clinical clearance pending.

2. Discharge Clearance / No Dues

Each department clears its own pending work. Accounts opens only after every clinical and departmental clearance is complete.

Pending

Loading departmental clearances…—

Departmental no-dues is pending.

Clearances are role-specific and audit recorded.

3. Final Bill

Financial details and final-bill controls are available only in the dedicated IPD Billing workspace.

Pending

Final billing pending.

4. Payer / Insurance Clearance

Accounts/Billing or Hospital Admin completes this activity in IPD Billing.

—

5. Final Release

Completing discharge closes admission/visit/encounter and releases the occupied bed.

Blocked

Complete all mandatory steps first.

Operation Theatre

Live theatre board, case readiness, intra-operative workflow, documentation, inventory and handover.

OT COMMAND CENTRE

Today’s Theatre Command Centre

Theatre-wise status and urgent action view. Open a case to continue its complete OT workflow.

Total Cases0

Scheduled0

In OT0

Completed0

Needs Attention0

Loading theatre schedule…

OT Worklist

Today's and upcoming theatre cases.

DATE

STATUS

Case / Priority	Patient	Procedure	Schedule / Theatre	Status
Loading…

Operative Note

Select an OT case.

—

Select a case to review readiness.

Patient In—

Anaesthesia—

Procedure Start—

Procedure End—

Patient Out—

Case Timing & Status

Live OT timing: each “Now” button records that event immediately. For a correction or an earlier actual time, enter it below and use Save Case Status / Timings.

1Patient InNext event

2AnaesthesiaWaiting

3Procedure StartWaiting

4Procedure EndWaiting

5Patient OutWaiting

PATIENT IN OT

ANAESTHESIA START

PROCEDURE START

PROCEDURE END

PATIENT OUT OT

STATUS

Use the live buttons in sequence, or enter the actual times manually and save.

Patient Billing Handoff

OT / PROCEDURE CHARGE ₹

Requires linked admission.

OT Finance / Case Usage Charges

Equipment defaults to ₹500 per unit. Preset consumables and inventory items use their stored master rate; quantity and unit charge remain editable.

IPD Ledger

Professional Fees Payable

ROLE

PROFESSIONAL NAME

INTERNAL PAYABLE ₹

TDS %

PATIENT CHARGE REFERENCE ₹

NOTE

Role	Professional	Internal Payable	TDS	Net	Patient Charge Ref.	Status
No internal professional fees.

Equipment Used

Preset Consumables Used

Select an item, confirm quantity and unit charge, then post it to the patient's IPD ledger.

OT Consumable & Pharmacy Clearance

Choose the route for every item: use Hospital / OT stock and bill the patient, or request a physical Pharmacy replacement with no patient charge.

Billing Model

Open an OT case linked to an IPD admission.

Inventory Master

Size is not quantity: add each glove, needle, catheter, suture or ET-tube size as its own stock variant.

BASE ITEM NAME

VARIANT TYPE

VARIANT / SIZE VALUE

VARIANT UNIT

SPECIFICATION

Add Item Used in This Case

Search the OT master or capture a package label. OCR suggestions must be reviewed before adding.

Search + Camera

SEARCH INVENTORY

No item selected.

QUANTITY USED

ITEM ROUTING *

This decision is mandatory for every item used in the case.

APPLIED UNIT CHARGE ₹

Used only for Hospital / OT inventory. Pharmacy physical replacement is always ₹0 in the patient bill.

Choose whether this item is billed from hospital stock or physically replaced by Pharmacy.

Camera Label OCR

Reads item, batch / lot, manufacturing and expiry details.

No image captured. A clear, straight-on label gives the best result.

Select an item to load its inventory master rate, then review the line before saving.

Item / Traceability	Qty	Applied Charge	Line Total	Item Routing	Billing / Stock Result
No items recorded.

Pharmacy Physical Replacement Requests

Only items explicitly sent to Pharmacy appear here. They are physically replaced and never added to the patient bill.

Item	Qty	Route	Patient Bill	Status
No replacement requests.

Clearance pending.

Pharmacy

Discharge no-dues, OT replacement issues, and shared hospital stock.

MINIMAL PHARMACY DESK

Two controlled routes. Hospital / OT stock is deducted and billed through the IPD applied-charge ledger. A Pharmacy physical replacement closes its request without billing the patient or deducting Hospital / OT stock.

Discharge Pending0

OT Replacements0

Linked Stock Units0

Low Stock0

Discharge Pharmacy Clearance

No-dues stays blocked until every OT item is routed, every physical replacement is issued, and OT marks consumables cleared.

DISCHARGE

Patient / Admission	Started	Status	Action
Loading pharmacy clearances…

OT Inventory Replacement

Issue medicines and consumables explicitly routed for physical replacement. These requests never add a charge to the patient bill.

OT LINKED

OT Case / Patient	Item	Qty	Status	Action
Loading OT replacement requests…

Internal Store Stock Snapshot

Central store, Pharmacy and OT stock locations.

Item	Batch	Location / Rack	Available	Expiry	Status
Loading shared inventory…

Ready.

Hospital Inventory

Receive, locate and trace hospital stock across OT, wards, pharmacy and CSSD.

CENTRAL STOCK CONTROL

SMART INWARD WORKFLOW

Scan. Review. Receive.

Use a barcode or package-label camera capture, confirm the detected fields, then add the item or receive its batch.

Active Items0

Stock Units0

Stock Value₹0

Low Stock0

Expiring ≤30d0

Expired Stock0

Batch-wise Stock Register

Search item, barcode, batch, rack or location. Expired and quarantined stock remains visible.

FEFO

Item	Batch / Dates	Location / Rack	Available	Cost / Charge	Status	Action
Loading stock…

Stock Attention

Low stock, near-expiry and expired batches requiring action.

ALERTS

No stock alerts.

Awaiting Approval0

Approved to Issue0

Issued Today0

Emergency Open0

New Department Indent

Request medicines, stationery, housekeeping material, linen or clinical supplies from Central Store.

REQUEST

REQUESTING DEPARTMENT STORE *

PRIORITY

NEEDED BY

PURPOSE / REQUIREMENT *

Add each required item and quantity. The Inventory Manager can approve full or reduced quantities before issue.

HOSPITAL INVENTORY ITEM

REQUESTED QTY

LINE NOTE

Item	Qty	Note
No items added.

Build the requirement and submit it to Central Store.

Indent Approval & Issue Queue

Submitted → approved / rejected → atomically issued from Central Store using FEFO batches.

STATUS

Indent / Date	Department	Priority / Need	Items	Status	Action
Loading department indents…

Time / Type	Item / Batch	From → To	Qty	Reference / Exception
No movements recorded.

Loading hospital inventory…

CSSD · Central Sterile Supply

Instrument-set composition, decontamination, packing, sterilization loads, release, OT issue/return and recall traceability.

STERILE CHAIN OF CUSTODY

Hard safety controls: unsterile, expired, quarantined or recalled sets cannot be issued. If an OT case requests a sterile set, Procedure Start is blocked until the full requested quantity is issued.

Dirty / Returned0

In Process0

Packed / Sterilizing0

Sterile Released0

Expiring ≤48h0

Recalls / Overdue0

OT Sterile Set Requests

Reserve the required tray/set quantity against a named OT case before issue.

OT READINESS

OT CASE *

STERILE SET *

REQUIRED QTY

NOTE

OT Case / Patient	Set	Required	Issued	Status
No sterile set requests.

Sterile Processing Board

Dirty return → decontamination → inspection → packing → sterilization → supervisor release.

TRACE SEARCH

Loading CSSD units…

Sterilization Cycles

Load packed sets, record physical parameters and indicators, then release or reject under supervisor control.

AUTOCLAVE / ETO / PLASMA

CYCLE NO.

STERILIZER *

TYPE

STARTED

COMPLETED

TEMP °C

PRESSURE BAR

DURATION MIN

CHEMICAL INDICATOR

BIOLOGICAL INDICATOR

OPEN CYCLE

PACKED SET UNIT

Cycle / Sterilizer	Load	Parameters	Indicators	Status	Actions
No sterilization cycles.

Create a cycle, add packed units, complete indicators and release.

OT Issue & Return Register

Patient, OT case, physical tray, sterilization cycle and count checks remain linked.

CASE TRACEABILITY

OT CASE *

RELEASED SET UNIT *

PRE-ISSUE COUNT

NOTE

Issued / Set	OT Case / Patient	Cycle / Sterility	Count / Status	Action
No CSSD issue records.

Issue only against an existing sterile-set request.

Recall Register

A recalled released load is quarantined; any issued unit immediately blocks the linked OT case.

SAFETY ALERT

Initiated	Cycle	Reason	Status	Action
No recalls.

Set & Tray Master

SET CODE *

SET NAME *

TYPE

STERILE VALIDITY DAYS

DEPARTMENT / NOTE

Set Composition

Define mandatory instruments/components and quantities for count control.

SET *

COMPONENT *

REQUIRED QTY

Mandatory

Select a set.

Physical Set Unit

Each tray / set receives a unique unit code and barcode for lifecycle scanning.

SET *

UNIT CODE *

BARCODE

Loading CSSD workspace…

Laboratory / LIS

Persistent Lab worklist with accession, analyser import, validation, verification and release.

LAB CLOUD

Laboratory Patient Queue

Financially cleared Lab services appear here. After collection/testing, use Test Completed to release the patient; reporting continues below when applicable.

Live queue

Token	Patient	Service	Priority	Waiting	Status	Action

Laboratory Worklist

Select a Lab order to process it.

Order	Patient	Test	Priority	Status

No Lab order selected

Choose a worklist row.

—

OrderedPending selection

Sample collected—

Processing—

Validated—

Reported—

Released—

SPECIMEN TYPE *

ACCESSION NUMBER

BARCODE

ANALYSER TARGET

Select an order.

Analyte	Result	Unit	Reference	Flag

✓ Direct Laboratory workflow · atomic accession, barcode and generated report persistence

Completed Laboratory Orders

Released reports remain available here for viewing, printing and audited reprinting.

0 completed

Accession / Patient	Test	Collected	Processing	Reported	Released	Report
No completed Laboratory orders yet.

Report Pending Queue

Tests released from the active patient queue but awaiting validation, verification or report release.

0 pending

Accession / Patient	Test	Test Completed	Reporting Stage	Action
No Laboratory reports pending.

Diagnostics Worklist

ECG, NCV, EMG, USG and other non-laboratory diagnostic tests · including outsourced service coordination.

OPERATIONAL DIAGNOSTICS

Active0

Outsourced0

Completed Today0

Cancelled0

Active Diagnostics Patient Queue

Only Diagnostics requests appear here. Pathology remains in Laboratory; X-ray, CT and in-house MRI remain in Radiology.

Live queue

Token	Patient	Department	Service	Priority	Waiting	Status	Action

Diagnostics Service Requests

Clear an in-house test as Done, or mark an external test Outsourced before final completion. Cancel always requires a reason.

Taxonomy: Pathology and other lab tests are handled only in Laboratory. Imaging remains in Radiology unless the IPD requester explicitly selects “Outsource via Diagnostics”.

Patient / IPD	Service	Source / Mode	Priority	External Reference	Status	Actions

Diagnostics worklist ready.

—

Radiology / RIS + PACS

Order → schedule → modality worklist → acquisition → PACS → report → verify → clinician acknowledgement.

DICOM-ready workflow

Worklist0

Scheduled0

Acquired0

Critical Unacked0

Radiology Patient Queue

Financially cleared X-ray, CT and in-house MRI services appear here. After image acquisition, use Test Completed to release the patient; reporting continues below.

Live queue

Token	Patient	Service	Priority	Waiting	Status	Action

Modality Worklist

Click a study to open reporting workspace.

Accession	Patient	Modality	Procedure	Priority	Status

No study selected

Select a worklist item.

—

OrderedScheduledAcquiredReportedVerifiedReviewed

AGFA NX WORKLIST TARGET

FINDINGS

IMPRESSION

CRITICAL RESULT

CRITICAL MESSAGE

Waiting for study selection.

PACS / DICOM Configuration

Vendor-neutral endpoint model for DICOM + DICOMweb viewer launch.

NAME

VENDOR

AE TITLE

DICOMWEB BASE URL

VIEWER URL TEMPLATE

Name	AE	Vendor	Status

Report Pending Queue

Completed imaging tests awaiting report entry or verification.

0 pending

Accession / Patient	Modality	Procedure	Test Completed	Reporting Stage	Action
No Radiology reports pending.

HOSIQ Edge

Approved LAN device gateway for AGFA NX/DICOM and Laboratory LIS with durable store-and-forward audit.

Hospital Device Gateway

Approved Devices0

Online0

Queued0

Unmatched0

Errors0

Clinical safety boundaryEach source requires a unique device token and explicit approval. Images match only by accession; analyser results match only by HOSIQ barcode/accession. Arrival never auto-verifies or releases a report.

Device Registration

Register the NX workstation that sends images—not the CR reader itself.

PROFILE

MODULE

DEVICE NAME *

VENDOR

MODEL

PROTOCOL

TRANSPORT

PROTOCOL MODE

DIRECTION

SOURCE AE TITLE

STATIC SOURCE IP

SOURCE / LIS PORT

HOSIQ RECEIVER AE

HOSIQ EDGE IP

DICOM RECEIVER PORT

BARCODE ROUTE PREFIX

Enable bidirectional worklist/order download where supported. I verified the device identity, static IP/AE and permit this source to send clinical data.

Configure the exact source identity before approval.

Copy this token now—it will not be displayed again.

Registered Devices

Select a row to review or update its profile.

Module	Device	Identity	Protocol	Approval	Status	Last Seen

Store-and-Forward

Device→Local Edge→Durable Queue→Tenant Cloud

✓ Device token isolation · duplicate suppression · unmatched-item quarantine

Interface Message Monitor

Latest inbound/outbound Lab and Radiology messages. Unmatched data remains quarantined.

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Time	Device	Direction	Protocol	Type	Source / Order	Parse	Queue

User Administration

Create staff accounts and assign operational roles.

RBAC

Create User

FULL NAME

EMAIL

PASSWORD

ROLE

Passwords must be at least 10 characters.

Hospital Users

Name	Email	Role	Status

Roles & Permissions

System roles are locked. Custom hospital roles can be created and configured.

36 Permissions

Role Catalog

Create Custom Role

ROLE CODE

ROLE NAME

Select a custom role to edit permissions.

Permission Editor

No custom role selected.

⌘

Master Data Centre

Configure the reusable records that power hospital workflows. Changes remain tenant-scoped, audited and available immediately in operational selectors.

Master directories6 configured

Loaded recordsLoading…

Infrastructure unitsLoading…

Hospital scopeCurrent facility

Tenant & facility isolatedEvery saved record is resolved through the authenticated hospital session.

Duplicate-safe configurationCodes and names are checked before reusable records are created.

Historical records protectedFuture configuration changes do not rewrite issued invoices or clinical history.

Select Edit beside any service or add a new service.

Service	Category	IPD Billing	Route	Rate	Provider
Loading service master…

Select Edit beside any provider or add a new Doctor / RMO.

Name	Type	Professional Details	OPD
Loading doctor master…

Generic-first safety: brand name, generic name, formulation and strength remain visible together. Default dose, frequency, duration and instructions are starting values only; the prescriber must review and may edit every field for the current patient.

Search the shared Drug Master or add a new trade-name / generic record.

Trade / Brand	Generic	Form	Editable Defaults	Instruction	Status
Loading Drug Master…

One stock-keeping row per variant: values such as glove 6.5, needle 18G and ET tube 7.5 mm are sizes, not quantities. Quantity is maintained separately as Current Stock.

Maintain the shared item master used by central stock and departmental indents.

Base Item	Variant / Size	Category	Stock	Internal Cost	Status
Loading Hospital Inventory Master…

Stable billing classification: edit display names, order and active status here, or add a new head/subhead. Unused custom heads/subheads can be deleted by Hospital Admins; system-defined or historically referenced classifications must be made inactive. Internal codes and historical bills are never rewritten.

Edit a charge head or add a new one.

Head	Subheads	Status
Loading billing heads…

Filter by head, edit an existing subhead or add a new one.

Subhead	Parent Head	Status
Loading billing subheads…

Infrastructure Master

Configure physical OT rooms, labour rooms, deluxe rooms, admission room categories and beds for this hospital only.

OT · Labour · Deluxe

Admission Rooms & Beds

Deluxe and other patient rooms are tariffed and available for Reception/IPD bed allocation.

Add or edit room categories and their default daily tariff/deposit.

Category	Type	Tariff
Loading room categories…

Bed changes update Reception admission allocation and the IPD Bed Map immediately.

Bed / Room	Category	Floor	Status
Loading bed master…

OT & Labour Rooms

Clinical locations stay separate from admission beds and feed the correct clinical workflows.

Used by OT scheduling and clinical workflows; excluded from Reception bed allocation.

Location	Type	Floor / Unit	Status
Loading clinical locations…

Hospital Profile

One-time hospital identity onboarding with HOSIQ verification and controlled change management.

SaaS Identity

Verified Hospital Identity

Official identity used across HOSIQ documents. After HOSIQ approval, these fields are locked and changes require an approval request.

DRAFT

LOGO

Upload logo (recommended under 600 KB) or paste a URL.

LEGAL / REGISTERED NAME

DISPLAY NAME

CONTACT NUMBER

COUNTRY CODE

ADDRESS

EMAIL

WEBSITE

REGISTRATION / LICENCE NO.

TAX ID / GST / VAT

LOGO URL / DATA

FOOTER NOTE

Hospital identity is in draft onboarding mode.

Identity Governance

Once approved, hospital identity is versioned and locked. Operational document layouts remain independently editable.

DraftHospital Owner/Admin can complete initial identity.

SubmittedAwaiting email verification by hosiqadmin@gmail.com. Identity remains read-only.

Approved & LockedVerified identity used throughout the hospital account.

Change RequestAny later branding revision requires a reason plus email approval and creates an immutable version history.

Document Templates

Choose layouts and control which sections appear on HOSIQ A4 print/PDF documents.

Hospital Controlled

Accounts / Finance

Post delayed payer receipts, control expenses and vendor payables, link implant costs to patients, and close the daily cash book.

Finance Control

Insurance Pending₹0

Insurance Received₹0

Today's Expenses₹0

Vendor Payables₹0

Today's Cash Collection₹0

Daily Collection Report

Actual receipts posted on the selected date. Mixed invoices are proportionately allocated so department totals do not double-count a receipt.

Receipt Basis

COLLECTION DATE

ACTIONS

Gross Received₹0.00

Refunds₹0.00

Net Received₹0.00

Patient Receipts₹0.00

Insurance / TPA Receipts₹0.00

Receipt Count0

By Payment Mode

Mode	Receipts	Amount Received
Select a date to view collections.

By Department / Service

Department	Receipts	Allocated Collection
Select a date to view collections.

Receipt Register

Time / Receipt	Patient / UHID	Invoice	Source	Department	Mode / Reference	Received
No report loaded.

Collections are based on payment receipt date, not invoice creation date.

Insurance / TPA Receivables

Claim-level ledger showing received-to-date and pending settlement.

SEARCH CLAIM / PATIENT / UHID / PAYER

Patient / Claim	Payer	Approved	Received	TDS	Pending	Status
Loading…

Add / Register Insurance Claim

Find an existing insurance/corporate/scheme invoice and create its settlement ledger.

SEARCH PATIENT / UHID / INVOICE / PAYER

Search for a patient invoice to register a claim.

Daily Expense / Cash Book Entry

DATE

Expense Register

Most recent posted expenses.

Date	Voucher	Category	Paid To / Narration	Mode	Amount

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Vendor Master

VENDOR NAME *

TYPE

GSTIN

MOBILE

PAYMENT TERMS DAYS

Create vendors once and reuse them.

Vendor Invoice

VENDOR

INVOICE NO. *

INVOICE DATE

DUE DATE

PURCHASE TYPE

TAXABLE ₹

GST ₹

TOTAL ₹ *

NARRATION

Invoice creates a payable until paid.

Pay Vendor Invoice

Select Pay from the payable register.

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Vendor Payables Register

Invoice, paid-to-date and outstanding balance.

Vendor	Invoice	Date / Due	Type	Total	Paid + TDS	Balance	Status

Professional Payables

Case-wise surgeon, assistant and anaesthesia payables created from verified OT internal cost sheets.

STATUS

Professional	Case / Patient	Role	Gross	TDS	Net	Paid	Balance
Loading…

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Post Professional Payment

Select Pay from a professional payable.

Accounts

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Implant Purchase / Patient Link

Link actual implant cost to the patient/admission when used.

Cost Tracking

No active patient selected. Patient linking is optional at purchase stage.

VENDOR

VENDOR INVOICE

ADMISSION ID

BRAND

IMPLANT TYPE *

BATCH / LOT

SERIAL NO.

EXPIRY

QUANTITY

UNIT COST ₹

TOTAL COST ₹

BILLED TO PATIENT ₹

DESCRIPTION / NOTES

Purchase cost and patient-billed value remain separately visible.

Implant Cost Register

Cost, billed value and gross implant margin.

Implant	Patient	Batch / Serial	Cost	Billed	Margin	Status

Report Intelligence Centre

Detailed operational registers, financial head analysis, growth attribution and supply-chain control from live HOSIQ data.

LIVE · TENANT ISOLATED

Management view of daily clinical activity, collections and operational workload.

REPORT

FROM DATE

TO DATE

DOCTOR

PAYER CATEGORY

REFERRAL MODE

MARKETING ACQUISITION SOURCE

REFERRAL SOURCE

PAYMENT MODE

COMPANY / INSURER / TPA / SCHEME

Choose a report and date range.

Report Preview

No report generated.

0 rows

SEARCH WITHIN REPORT

GROUP / HEAD

VIEW

Generate a report to view data.

Activity Logs Trail

Who did what, when, and to which record.

Time	Action	Entity	Entity ID	User ID

Patient Timeline

Encounters, orders, billing and admissions in one chronology.

Select a patient.

Register before you reach Reception

Cloud access with real hospital roles.

Sign in to HOSIQ

HOSIQ Branding Approval

Verify the approval mailbox

Pending Branding & Logo Requests

Financial Authorization

HOSIQ Hospital Payment Receipt

HOSIQ Cloud v27.43.0

Session & Access

Subscribed Modules

Patient Registration & Search

Active Visits & Encounters

New Patient Registration

Possible Existing Registration

Patient Self-Registration

Pending Self Registrations

Patient Search

Active Visits & Encounters

Patient Front Desk

1. Start Visit

2. Add Service

Admission Workflow

Reprint Admission Papers

3. Visit Basket & Financial Disposition

Pending Financial Authorizations

Visit Routing

Queue Tokens

Visit & Payment History

Referral Verification

Routing rule

Pending Referral Sources

Verify Referral Source

OPD Pre-Consultation

Patient Selector

Nursing Critical Window Tasks

Waiting Patients

Select a patient

Vitals

Consultant OPD Workstation

Patient Selector

Today's OPD Queue

Select a patient token

Start OPD Encounter

Patient Clinical Sheet

Vitals

Services Advised

Advised in this consultation

Structured Prescription, Advice & Follow-up

AI Audio Transcription

Orders & Department Worklists

Create Order

Active Patient Orders

Active Department Service Worklists

Procedure Room

Active Procedure Patients

Physiotherapy

Active Physiotherapy Queue

Record Treatments Provided

Selected Treatments

Billing & Payment

Paid Now Transaction

Create Invoice

Complete Transaction

Refunds & Credit Notes

Patient Financial Ledger

Process Approved Refund

IPD Command Centre

Live Inpatient Operations

Admission Administration & Detailed Workflows

Patient Selector

Admission Care Plans

Admission Care Plan

Admit Active Patient

Current Admissions

Discharge Workflow

1. Clinical Discharge Summary

2. Discharge Clearance / No Dues

3. Final Bill

4. Payer / Insurance Clearance